Preliminary / Ongoing:  

• Anyone interested in vendor or exhibitor booth spaces, contact Bill Collom, 745-8700
   
• Communicate all tid-bits of information about anything and everything related to Holleyfest (ie: VIP attendees, business sponsorships, in-kind service or prize donations, unique vendors or educational exhibitors, related fundraising activities, etc.) to Christine Weiss, 501-723-4322, for inclusion with promotional announcements.
   
• LAST CALL for motel accommodations for various educational presenters, being coordinated by the Airpark to ensure sufficient availability. If you have questions about this, contact Christine Weiss.

Holleyfest 2004 – Thursday through Sunday, point by point:  

• Thursday, October 7, all day -- Set-up assembly activities as required, everyone who can is encouraged and welcome to participate. Decision making for specific activities will be coordinated by:
   
• Community Lunch Tent set-up: Bill Collom
• Grounds & registration booth set-up: JoAnn Collom & Billy Linn
• Automobile parking set-up: J.F. Williams
• Audio/video set-up: Ken Sowers
• Banquet room set-up: HolleyMountaineers Women’s Guild (Also known as the "Honeys of Holley Mountain," this “unofficial” group is comprised of all the women who are involved with all the men who are involved with Holley Mountain Airpark. Participation with this group is completely voluntary and self-electing.)  For more information contact Judy Archer or JoAnn Collom.
• Digital Photo Contest: Cheryl Williams & Carolyn Marshall will be the judges.
• Campfire and Litter Police: Clarence Phillips
• Porta-Potties: Bill Collom & John Oakland
   
• Friday, October 8, DAYTIME – Holleyfest fly-in / camp-out activities begin with scattered arrivals throughout the day.
   
• Pilot Registration: David Maier and Keith Wingad will (implement a process to) register pilots and planes as they arrive and track/tabulate registration information for awards. Christine Weiss will:
  • Ensure that early (online) registrations are smoothly integrated with onsite check-in and tabulation.
  • Refine online registration form to match form to be used onsite.
  • Include [checkbox] questions, re: “How did you hear about us?” and “Would you like to participate in the PACE program?”
• UNICOM during Holleyfest: Walt Petersen will ensure that someone is always available at the UNICOM during Holleyfest activity times before and/or after the Temporary Control Tower is operational.
• Aircraft parking: Will Dawson and the crew from Dawson Aircraft will direct aircraft parking.
• Vendors (food, crafts, games, etc.): Bill Collom has confirmed Kenneth Daniels, owner of KD BBQ, will have exclusive rights to cover all food service needs for Friday dinner, Saturday breakfast/lunch and ongoing snacks. Also that a $15 contribution toward event production will be requested for each 12'x12' open air vendor booth space, with electricity available at no additional charge on a first come, first serve basis. 
• Door prizes, awards and exhibitors: Joe Marshall, Eric Archer and others will contact various aviation organizations with an invitation to host an educational exhibit and/or sponsor/donate a doorprize or award. Christine Weiss will keep a master list of who is contacting whom so to ensure that each potential donor is contacted by only one volunteer.
• Special activities for youngsters (ie: a "climbing wall" and/or a "bounce house"): Cheryl Williams will check into availability through a business known to her. 
   
• Friday, October 8, AFTERNOON & EVENING – Some vendor booths open, campsite set-up in progress, campfire activities begin at dusk.
   
• Oversee Campsite set-up: Billy Linn
• Camping is permitted through Monday. Extended camping may be possible by special arrangements with Jim & JoAnn Collom
• "Steve & Cotton" (previously scheduled to perform Friday night) APPEARANCE CANCELLED
• Campfire: Clarence Phillips is in charge of campfire set-up and will oversee campfire tending responsibilities.
• Storytelling session: Jim Collom, Keith Wingad and Mac McFarlin will take the lead hosting the “tall tales around the campfire” storytelling session. Sid King of KGFL-KHPQ has been invited to tell the tale of the Damascus Missile Crisis.
   
• Saturday, October 9, ALL DAY – Holleyfest agenda in full swing, 9:00am to 4:00pm, noted times are approximate and subject to change:
   
• Educational agenda, 9:00am to 11:30am: Jim Collom & Christine Weiss
  • All educational programs will be held in Collom hangar.
  • Wings Safety Program: Mac McFarlin (confirmed)
  • Arkansas Aeronautics Commission: Jerry Chism, Assistant Director
  • Jonesboro AFSS: Joseph T. Calamita (confirmed)
  • AirEvac: Laura Guthrie, AirEvac 30, Vilonia Base Office, 501-796-6600 (confirmed)
  • VBC Rescue: Keith Parish, 501-654-2482 (confirmed)
• Presentation agenda, 11:30am to 12noon:
  • General Karen Smorol and the award winning Ladies Auxiliary VFW District 6 Color Guard (confirmed)
  • Invocation: Keith Wingad
  • Event Dedication: Greg Smith

• Keynote Speaker(s), 1:00pm to 2:00pm:
  • Lt. Gov. Win Rockefeller (invited)
  • Don Richardson (confirmed)
• Yard games: Horseshoe pitching (Doug Davidson), volleyball, and other similar activities will be available, set-up by various volunteers, ongoing
• Dan Davison Fire Station Dedication: Jim Collom, 2:30pm
• Presentation of Awards: Cheryl Williams will coordinate the Awards Ceremony, 3:00pm to 3:30pm

SCHEDULED PLANNERS MEETINGS

• September 18 -- Joe & Carolyn Marshall
• October 5, 6, 7 -- Holleyfest set-up dates
• October 8 & 9 -- Holleyfest 2004
• October 10 -- Holleyfest “hold over” date
• November 20 -- Seasonal wrap-up/kick-off, “holiday party” with AR01